Driver risk management Toolkit for small businesses

Every business has a legal duty to manage health and safety in the workplace and this responsibility extends to your driving activities if any staff drive as part of their work.

If your business suffers a major incident involving one of your staff while driving for work, the potential consequences are huge. At best, you could be fined a substantial percentage of your turnover if found guilty of failing in your duty of care. A worst-case scenario is where fatalities are involved which could see the businesses owner being charged with Corporate Manslaughter and probably facing a custodial sentence.

The challenge for small businesses is that they often don’t have the resource or expertise to manage driver risk. Therefore, I have developed a cost-effective Toolkit, with two options, for managing work-related road safety for small businesses.

The Toolkit has a comprehensive suite of resources and includes a ‘how to’ manual. This unique document is based on my 30+ years’ experience and contains everything you need to know to manage driver safety.

Toolkit options

Essential+ contains everything you will need to address your duty of care requirements. I provide you with a comprehensive reference guide on how to use the Toolkit along with templates and resources; you simply edit a couple of documents to suit your business needs and operational preferences. It’s a kind of DIY option, but with full instructions on what, when and how to do things. This makes the cost affordable to even the smallest of businesses.

Platinum is ideal if you would prefer a more hands-on approach by me, freeing you up to work on your business. I do all of the planning, implementation and setup of your driver risk management programme.

Which Toolkit is best for me?

The Toolkit you choose will largely be dictated by your budget versus your time. The outcomes are the same for both Toolkit options, it’s just the route by which we get you there is different.

Pricing options

So you don’t have any unplanned up-front costs, both of my Toolkits options are based on a monthly subscription plan.

Please click on the Toolkit icons to see the different options available and monthly cost.

Features

  • Risk Assessment template
  • Driver Safety Policy template
  • Implementation Plan
  • Communication templates
  • Staff Travel survey
  • Incident Report form
  • Pre-journey safety check sheet
  • Driver Risk profiling tool
  • Authorised driver’s application form
  • How to conduct a licence check
  • Managing Work-Related Road Safety Guide

This is my entry level Toolkit and as the name ‘Essential’ suggests, it will provide you with everything you need to introduce and manage a driver risk management programme within your business, effectively and without breaking the bank.

Using the Implementation Plan provided, which is your ‘at a glance’ plan of what and when things need to be done, plus with the information in my How To Guide, you will have everything you need to effectively manage driver safety.

Your Toolkit contains two essential documents, a Risk Assessment and a Driver Safety Policy. These are pre-written for you; you simply edit a few places to make the documents relevant to your business. Full instructions on how to do this are in the How To Guide and where elements of your policy need decisions or considerations, I highlight exactly where they are in the document, making editing simple.

One off payment of £450.00 (plus VAT)

Features

  • Managing Work-Related Road Safety Guide – how to use the Toolkit and implement your driver safety programme
  • Risk Assessment (part-completed template)
  • Driver safety policy (part-completed template)
  • Driver Safety Handbook (electronic copy)
  • Implementation Plan
  • Communication templates
  • Driver Risk Survey
  • Pre-journey safety check sheet
  • Authorised driver’s application form
  • How to conduct a licence check
  • Installation and setup of our driver & vehicle information management system – free to use during the lifetime of the contract
  • Access to the Driver Risk Management Toolkit & Resource Library
  • Monthly ‘Team-Talk’ guides

Essential+ is a comprehensive set of documents and resources all made available through a secure web portal. The Toolkit contains everything you need to implement a robust Driver Risk Management programme within your business.

It’s a kind of ‘Do It Yourself’ pack, but with full instructions, this delivery method makes it affordable for even the smallest of businesses.

The Toolkit web portal contains a ‘Getting Started’ page where you can access and download my ‘how-to’ manual. This contains a step by step guide on how to edit key documents and how to introduce your driver risk management programme. A flow diagram highlights what you need to do, when and how.

If you’d prefer me to implement a driver risk management programme for you, please take a look at my Platinum service.

The Driver safety Handbook is provided as a PDF document, but printed copies are available. Price on request.

£35 per month + VAT

(minimum 24 month contract)

Features

  • Managing Work-Related Road Safety Guide – how to use the Toolkit and implement your driver safety programme
  • Risk Assessment (bespoke to your business)
  • Driver safety policy (bespoke to your business)
  • Driver Safety Handbook (electronic copy)
  • Implementation Plan
  • Communication templates
  • Driver Risk Survey
  • Pre-journey safety check sheet
  • Authorised driver’s application form
  • How to conduct a licence check
  • Installation and setup of our driver & vehicle information management system – free to use during the lifetime of the contract
  • Access to the Driver Risk Management Toolkit & Resource Library
  • Monthly ‘Team-Talk’ guides

This is my flagship service for businesses where internal resources or expertise are not available. You get everything that’s included in the Essential+ Toolkit, but the main difference here is that I will carry out the planning, documentation editing, and project manage the implementation of your driver risk management programme. I will also train designated staff on what they need to do to keep their records and management processes up to date.

Once the programme is up and running smoothly, I’ll show you what you need to do to maintain a healthy driver risk management regime and support you throughout the year as and when you need it, becoming your ‘virtual’ driver risk manager.

As we approach the end of the first year, I’ll review your programme and using lessons learned, update your Risk Assessment and Driver Safety Policy.

As this is a 36-month contract, each year you will benefit from:

  • Consultancy support (remember, I’m your virtual driver risk manager)
  • Annual review of your programme and associated documents
  • Continued use of our bespoke driver risk management information management system
  • Access to the online Toolkit and library

£75 per month + VAT

(minimum 36-month contract & maximum of 50 drivers within the business)

If you have more than 50 drivers, please contact me for further details

Want to find out more about how Adrian can help your business?