Driver risk management Toolkit for small businesses

Every business has a legal duty to manage health and safety in the workplace and this responsibility extends to your driving activities if any staff drive as part of their work.

If your business suffers a major incident involving one of your staff while driving for work, the potential consequences are huge. At best, you could be fined a substantial percentage of your turnover if found guilty of failing in your duty of care. A worst-case scenario is where fatalities are involved which could see the businesses owner being charged with Corporate Manslaughter and probably facing a custodial sentence.

The challenge for small businesses is that they often don’t have the resource or expertise to manage driver risk. Therefore, I have developed a cost-effective Toolkit for managing work-related road safety for small businesses.

The Toolkit has a comprehensive suite of resources and includes a ‘how to’ manual. This unique document is based on my 30+ years’ experience and contains everything you need to know to manage driver safety.

How the Toolkit works

Upon purchasing the Toolkit online (Essential and Essential+ users), you will get access to your Toolkit Portal, which will appear in the menu at the top of the website when logged in. Once inside the portal, a “Getting Started” page contains a step-by-step plan of how to introduce a driver risk management programme and the extensive range of resources are accessed and downloadable from the Resource Library, meaning that everything is at your fingertips.

Toolkit options

Essential and Essential+ contain everything you will need to address your duty of care requirements. I provide the templates and resources; you simply edit a couple of documents to suit your business needs and operational preferences. It’s a kind of DIY option, but with full instructions on what, when and how to do things. This makes the cost affordable to even the smallest of businesses.

Premium and Platinum are ideal if you would prefer a more hands-on approach by me, freeing you up to work on your business.

Which Toolkit is best for me?

The Toolkit you choose is up to you and will largely be dictated by your budget versus your time. The outcomes are the same for all four options.

Please click on the Toolkit icons to see the different options available.

Features

  • Risk Assessment template
  • Driver Safety Policy template
  • Implementation Plan
  • Communication templates
  • Staff Travel survey
  • Incident Report form
  • Pre-journey safety check sheet
  • Driver Risk profiling tool
  • Authorised driver’s application form
  • How to conduct a licence check
  • Managing Work-Related Road Safety Guide

This is my entry level Toolkit and as the name ‘Essential’ suggests, it will provide you with everything you need to introduce and manage a driver risk management programme within your business, effectively and without breaking the bank.

Using the Implementation Plan provided, which is your ‘at a glance’ plan of what and when things need to be done, plus with the information in my How To Guide, you will have everything you need to effectively manage driver safety.

Your Toolkit contains two essential documents, a Risk Assessment and a Driver Safety Policy. These are pre-written for you; you simply edit a few places to make the documents relevant to your business. Full instructions on how to do this are in the How To Guide and where elements of your policy need decisions or considerations, I highlight exactly where they are in the document, making editing simple.

£350 + VAT

Features

  • Risk Assessment template
  • Driver Safety Policy template
  • Driver Safety Handbook (electronic copy)
  • Implementation Plan
  • Communication templates
  • Staff Travel survey
  • Incident Report form
  • Pre-journey safety check sheet
  • Driver Risk profiling tool
  • Authorised driver’s application form
  • How to conduct a licence check
  • Managing Work-Related Road Safety Guide

Essential+ contains the same features of the Essential Toolkit but with the addition of a Driver Safety Handbook. The Handbook contains a wealth of advice and guidance for drivers on safe and fuel-efficient driving, it shows you go the ‘extra mile’ to promote safety in your business.

The Driver safety Handbook is provided as a PDF document, but printed copies are available at a small additional cost.

£425 + VAT

Features

  • Risk Assessment (bespoke to your business)
  • Driver Safety Policy (bespoke to your business)
  • Driver Safety Handbook (electronic copy)
  • Implementation Plan
  • Communication templates
  • Staff Travel survey
  • Incident Report form
  • Pre-journey safety check sheet
  • Driver Risk profiling tool
  • Authorised driver’s application form
  • How to conduct a licence check
  • Managing Work-Related Road Safety Guide

The Premium Toolkit contains all the features of the of Essential+, the key difference being that the Risk Assessment and  Driver Safety Policy are bespoke to your business. I will liaise with you and then edit the documents for you so that they reflect your business needs and operational preferences.

£795 + VAT

with option to pay monthly at £66.25 +VAT

Features

  • Risk Assessment (bespoke to your business)
  • Driver safety policy (bespoke to your business)
  • Driver Safety Handbook (electronic copy)
  • Implementation Plan
  • Communication templates
  • Staff Travel survey
  • Pre-journey safety check sheet
  • Driver risk profiling tool
  • Authorised driver’s application form
  • How to conduct a licence check
  • Managing Work-Related Road Safety Guide
  • Installation and setup of our driver & vehicle information management system (free for the first 30 days – licence purchase required if you wish to keep the system

This is my flagship service for businesses who want to go the extra mile or where internal resources availability is at a premium . You get everything that’s included in the Premium Toolkit, but I will carry out all of the documentation, planning and implementation work for you, which includes the training for your administrative staff, leaving you free to work on what you do best, running your business. Once the programme is up and running smoothly, I’ll show you what you need to do to maintain a healthy driver risk management regime but support you throughout the year as and when you need it.

As we approach the end of the first year, I’ll review of your programme and if necessary, update your Risk Assessment and Driver Safety Policy. For year 2 and beyond, if you subscribe to my Consultancy Support, not only will I conduct an annual review and document update, you’ll have the peace of mind that comes with having a virtual driver risk manager within your business.

Year 1 – set-up + up to 12 hours consultancy support per year

£1,995 + VAT

or monthly at £166.25 +VAT

Want to find out more about how Adrian can help your business?